Hectic makes it easy to collaborate with other freelancers on shared projects. Add a user to a single project, or give another person full access to your Hectic workspace.
Team member vs. project collaborator permissions
The chart below lays out the access available to a team member and a project collaborator
Full access team member | Project collaborator | |
Track time on a project | ✅ | ✅ |
View, edit, and create deliverables | ✅ | ✅ |
Add and edit client info | ✅ | ❌ |
Add new projects | ✅ | ❌ |
Make account settings changes (like adding an integration) | ✅ | ❌ |
Add or remove other users | ✅ | ❌ |
Send invoices | ✅ | ❌ |
Add expenses | ✅ | ❌ |
Send a proposal | ✅ | ❌ |
Change or remove the account owner | ❌ | ❌ |
Adding collaborators to a single project
Adding a project collaborator will allow someone else to access and edit a single project in Hectic. Use this feature to include someone who is working with you on a small number of projects.
To add a project collaborator, navigate to projects > project list. Open the project, then click + next to Collaborators and enter the new user’s email address.
The invite they receive will contain a link that is valid for 7 days; if the invitation is not accepted before it expires, you’ll need to invite them again.
To add or remove collaborators to projects, open your account menu with the cog in the lower left. Choose settings > team members. Use the 3 dots next to your collaborator's name to revoke or manage project access.
Adding a full access team member (Hectic Teams plan required**)
If you work on most or all of your projects with a fellow freelancer, you may want to provide them with full account access. A full access team member can see everything you can (clients, projects, and more), and can add or remove other users. The account owner cannot be removed.
To add a full account user, open up your account menu using the cog. Choose settings > team members. Use the "Add team member" button to add a user. This is also where you can manage/revoke access.
Once you invite them, they will receive an email with a link to join that is valid for 7 days. If that link expires before they join, you’ll need to resend the invite.
Managing multiple workspaces
If you are currently a full access team member or project collaborator on another user’s Hectic account, you can add your own workspace under the same login. To add a personal workspace, sign out of your account, then use the “Sign up now” button on the Hectic home page.
Once you’ve added a personal workspace and logged in, you’ll be able to switch between workspaces in your settings menu. Open the settings menu, then use the carrot to display all workspaces you have access to. Click a workspace to switch into it.